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Step 1

Prepare Records

Step 2

Contract Architect,

Designer, Engineer,

Expediter

Step 3

Prepare Drawings

Step 4

Submit Drawings for Rebuild

Organizing Your Files

Organizing your files now is going to help you stay organized when it matters. This is a free guide on how to organize your folder structure so that you will be prepared for rebuilding efforts.

File Naming Conventions

Date of file creation – document title – context notes

in example: 25.01.12 – Grant Deed – Home

Folder Structure

Ownership Documents

  • Grant Deed
  • Title Report
  • LLC Entity Documents – Operating Agreements – Trust Documents
  • Signature pages proving individual signs on behalf of Grant Deed Ownership
  • Power of Attorney

Consultant Team

  • Architect Contract – Civil Engineer Contract
  • Structural Engineer Contract
  • Geotechnical Engineer Contract
  • Surveyor Contract
  • Land Use Company Contract
  • Contractor Contract
  • Mechanical, Electrical, Pluming Engineer Contracts

Legal Documents

  • Affidavits
  • Covenants
  • Easement Agreements

Utility Information

  • Gas
  • Water
  • Power

Insurance Information

  • Home Insurance
  • Fire Insurance